Excel Functions Tutorials
- Excel Formulas Cheatsheet
- Advanced Excel Formulas
- Financial Functions in Excel
- FV function in Excel
- IPMT Excel Function
- NPER in Excel
- NPV Formula in Excel
- PMT Formula in Excel
- Price Function in Excel
- Rate Function in Excel
- XIRR Excel Function
- Logical Functions in Excel
- AND Function in Excel
- Excel Greater Than or Equal to
- IF Formula in Excel
- Nested IF in Excel (Multiple IFs)
- IFERROR Excel Function
- Max IF in Excel
- OR Function in Excel
- True Excel Function
- TEXT Functions in Excel
- CLEAN Excel Function
- Concatenate Excel Function
- Concatenate Excel Columns
- FIND Function in Excel
- LEN in Excel
- MID Formula in Excel
- Proper Formula in Excel
- RIGHT Function in Excel
- Search Function in Excel
- Substring in Excel
- Trim in Excel
- VALUE Function in Excel
- Lookup Reference in Excel
- Address Function in Excel
- Column Function in Excel
- REPLACE Function in Excel
- HLOOKUP in Excel
- HLOOKUP Examples
- Hyperlink Formula in Excel
- LOOKUP Excel Function
- Match Excel Function
- VLOOKUP Excel Function
- VLookup in VBA Excel
- VLOOKUP with SUM
- VLookup with IF Statement
- VLOOKUP from Another Sheet / Workbook
- VLOOKUP Table Array
- INDEX Excel Function
- Indirect Formula in Excel
- Row Function in Excel
- OFFSET Formula in Excel
- IFERROR with VLOOKUP in Excel
- Alternatives to Vlookup
- Maths Functions in Excel
- AGGREGATE Excel Function
- COMBIN Excel Function
- DSUM
- EXPONENTIAL Excel Function
- FLOOR Function in Excel
- INT Excel Function (Integer)
- LOG Excel Function
- ODD Function in Excel
- PRODUCT Excel Function
- Rand Excel Formula
- ROUND Formula in Excel
- ROUNDUP Function in Excel
- SIN Excel Function
- SUBTOTAL Excel Function
- SUM Formula in Excel
- SUMIFS in Excel
- SumIf with Multiple Criteria
- SUMPRODUCT Formula in Excel
- TAN Excel Function
- Average vs Weighted Average
- Date and Time Function in Excel
- Date Excel Function
- DATEVALUE Excel Function
- Day Excel Function
- EOMONTH in Excel
- NETWORKDAYS Excel Function
- Time Excel Function
- Today Excel Function
- WORKDAY Excel Function
- YEAR Function in Excel
- Statistical Function in Excel
- Average Formula in Excel
- Correlation Matrix in Excel
- COUNT Excel Function
- COUNTA Excel Function
- COUNTIF Formula in Excel
- COUNTIF Examples
- Forecast Formula in Excel
- Frequency Formula in Excel
- Growth Formula in Excel
- LINEST Excel Function
- MAX Excel Function
- MEDIAN Excel Function
- MIN in Excel
- NORM.S.INV Function in Excel
- PERCENTILE Excel Function
- Percentile Rank Formula
- QUARTILE Excel Function
- SLOPE Function in Excel
- Standard Deviation in Excel
- TREND Function in Excel
- Variance vs Standard Deviation
- Information Functions in Excel
- ISBLANK in Excel
- ISNA Function in Excel
- Excel Charts
- Area Chart in Excel
- Chart Templates in Excel
- Clustered Bar Chart in Excel
- Column Chart in excel
- Doughnut Chart in Excel
- Excel Chart Wizard
- Flowchart Excel Examples
- Gantt Chart in Excel
- Gauge Chart in Excel (Speedometer)
- Histogram Excel Chart
- Legends in Excel Chart
- Line Chart Examples
- Organization Chart in Excel
- Pie Chart in Excel
- Pivot Chart in Excel
- Stacked Chart in Excel (Column, Bar & 100% Stacked)
- Scatter Plot in Excel (Chart)
- 3D Plot in Excel
- S Curve in Excel
- Excel Tools
- Excel Ribbons and Tabs
- 'Save As' Shortcut in Excel
- Add-Ins in excel
- Advanced Filter in Excel
- Auto Format Excel
- Analysis ToolPak in Excel
- Checkbox in Excel
- Combo Box in Excel and VBA
- Conditional Formatting with Formulas
- Conditional Formatting Based on Another Cell Value
- Consolidate Data in Excel
- CSV vs Excel
- Data Table in Excel
- Data Model in Excel
- Descriptive Statistics in Excel
- Drawing in Excel
- Excel Fill Down
- Excel Forms for Data Entry
- Exponential Smoothing in Excel
- Flash Fill in Excel
- Freeze Columns in Excel
- Shortcut for Format Painter in Excel
- Gridlines in Excel
- 3D Maps in Excel
- Insert Button in Excel
- List Box in Excel VBA
- Macros in Excel
- Merge and Center in Excel
- Merge Tables in Excel
- Null in Excel
- OneDrive Excel
- Pivot Table Filter
- Paste Special in Excel (With Top 10 Shortcuts)
- Recording Macros in Excel
- Scenario Manager in Excel
- Slicers in Excel
- Sort by Color in Excel
- Sort Data in Excel
- Spell Check in Excel
- Status Bar in Excel
- Timeline in Excel
- Two-Variable Data Table in Excel
- Wrap Text in Excel
- Excel Tips
- Excel vs Access
- 3D Reference in Excel
- Excel Reference to Another Sheet
- Arrays in Excel VBA
- AutoFit in Excel
- AutoSave in Excel
- Break Links in Excel
- CAGR Formula in Excel
- Calculate Percentage in Excel Formula
- Checklist in Excel
- Column Sort in Excel
- Custom List in Excel
- Compare Two Columns in Excel
- Convert Columns to Rows in Excel
- Convert Numbers to Text in Excel
- Convert Excel to CSV
- Count Rows in Excel
- Countif not Blank in Excel
- Custom Number Format in Excel
- Divide in Excel Formula
- Dynamic Tables in Excel
- Date to Text in Excel
- Database in Excel
- Equations in Excel
- Excel Extensions
- Excel Not Responding
- Find and Select in Excel
- Excel Formula for Grade
- Excel Table Styles & Formats
- External Links in Excel
- Excel Worksheet Tab
- Filter Shortcut in Excel
- Format Numbers to Millions & Thousands in Excel
- Formula Errors in Excel
- Frequency Distribution in Excel
- Group Worksheets in Excel
- Hide Formula in Excel
- Highlight Every Other Row in Excel
- How to Add Text in Excel Formula?
- How to Copy Sheet in Excel?
- How to Multiply in Excel Formula?
- Insert Date in Excel
- Import Data into Excel
- Insert Hyperlinks in Excel
- Insert Row Shortcut in Excel
- Insert (Embed) an Object in Excel
- Line Breaks in Excel
- Leading Zeros in Excel
- Logical Operators in Excel
- Mortgage Calculator in Excel
- Not Equal to in Excel
- Name Manager in Excel
- Page Break in Excel
- Project Management Template in Excel
- Pivot Table Calculated Field & Formula
- Pivot Table From Multiple Sheets
- Print Excel Gridlines
- Print Area in Excel
- Project Timeline in Excel
- Ratio in Excel Formula
- Randomize List in Excel
- Relative References in Excel
- Remove Duplicates in Excel
- Remove Hyperlinks in Excel
- Remove Leading Spaces in Excel
- Row Limit in Excel
- Rows to Columns in Excel
- Search in Excel
- Shortcut to Merge Cells in Excel
- Split Cells in Excel
- Strikethrough in Excel
- Sum by Color in Excel
- Superscript in Excel
- Timesheet Calculator in Excel
- Unmerge Cells in Excel
- Word Count in Excel
- Weighted Average in Excel
- VBA
- VBA ArrayList
- VBA Class Modules
- VBA LEFT Function
- VBA Today
- VBA Timer
- VBA ReDIM Function
- Copy Paste in VBA
- VBA Date Function
- VBA DateAdd Function
- VBA ENUM
- VBA Max
- VBA Trim Function
- VBA MOD Function
- VBA Union
- VBA INT
- VBA DIR Function
- VBA Not Equal
- VBA Hyperlinks
- VBA Sub
- VBA Subscript Out of Range
- VBA IFERROR
- VBA 1004 Error
- VBA Type
- VBA IsEmpty
- VBA MsgBox
- VBA Format
- VBA AutoFilter
- VBA Clear Contents
- VBA Progress Bar
- VBA Userform
- VBA LCase
- VBA Select Case
- VBA Active Cell
- VBA Range Objects
- VBA For Next Loop
- VBA Cells
- VBA Insert Row
- VBA Insert Columns
- VBA Value
Related Courses
Drop Down List in Excel (Table of Contents)
Mar 23, 2013 Here in this tutorial i will show how to set blueprint to HQ,setup for modeling too.This video take a bit longer but accuracy is guaranteed.Sorr i put some music here but if you don't like it,just. 3ds max tutorials. EVOlution Graphics B.V. Hilversum, The Netherlands KvK 60955899 VAT Nr. Set up the blueprints for 3ds Max. (Tip = make sure you get right up to the edges of the car). Once you have cut the image go file new then click ok. Then press ctrl + V then save it as a Jpeg repeat the steps for all of the views at the end you should have 4 files labelled front, back, side and top.
What is Drop Down List in Excel?
I know everybody in excel encountered the problem of not clear data entry from other departments. For example, instead of typing “Ravish” someone typed “Ravish ” The mistake they have done here is they entered one extra space after the name.
How cool it is if you can give a pre-determined list to the user and not allowing them to enter any manual entries, instead they select only from the list given and not from anywhere else – known as Drop Down List in Excel.
The typical example is: You are doing an online survey and for all the questions, you need either YES or NO as the answer. We are humans; instead of writing YES or NO, we write our own stories.
How to Create Drop Down List in Excel?
Excel Drop Down List Not Showing All Data
Let’s understand how to create drop down list in excel with examples.
You can download this Drop Down List Excel Template here – Drop Down List Excel Template
Drop Down List in Excel allows you to create a series of the list and restricts the user from manual entry. By creating a DROPDOWN LIST, we can allow the users to answer those questions only from the pre-determined list.
In excel dropdown list is also called as “Data Validation”, which is located under Data tab we have Data Validation.
Follow this article to unleash the power of Drop Down List in Excel.
Example #1 – Creating a Static Drop-Down List in Excel
This is Ok, let me create a simple dropdown list. I have the city name and revenue details. I want to create a dropdown list for all the cities.
Now in D2 cell, I want to create a dropdown list of all the cities available from A2 to A14.
Step 1: Select the cell D2.
Step 2: Go to Data then Data Validation and Data Validation
Shortcut to open the Data Validation is:
Step 3: once you click on Data Validation, it will open the below window.
Excel VBA Certification Course35+ Courses | 120+ Hours of Videos | Full Lifetime Access | Certificate of Completion
4.9 (1,353 ratings)
4.9 (1,353 ratings)
Related Courses
VBA Macros CourseAdvanced Excel CourseTableau Certification CourseStep 4: Under Settings and allow: click on the drop-down list and select LIST.
Step 5: Once you selected LIST it will how the SOURCE section. Under this SOURCE section, select the range of cities.
Step 6: Click OK it will create the selected list of drop-down in the cell D2.
Step 7: Now try to enter any value in the cell D2 it will show the result, as “The Value you entered is not valid”.
Step 8: Instead of excel gives the information we can modify our own information to the users if they enter the values manually.
Select the cell D2 and press ALT + A + V + V then Go to Input Message
Step 9: In this, box Title: “You Cannot Enter the Values”
Input Message: Please select from the list only.
Step 10: Now select the cell D2. As soon as you select the cell, D2 it will show the information you have given entered.
Step 11: Again select the cell and press ALT + A + V +V and go to Error Alert.
Step 12: In the Style option you can stop, give Warning, and Information icons. You can select any one of them.
Step 13: Now under Title: mention your error title and under Error message mention the message you want to show.
Step 14: Now try entering data manually it will show the error message you have created.
Example #2 – Creating a Dynamic Drop Down List in Excel
We can create the dynamic dropdown list. Dynamic means as data increases our dropdown list also should show the updated values.
Take the previous data as for this example as well. Add two more city names.
For the previous list, I have added 2 more cities, Napier and Geneva.
If you go to our excel drop down list, cell (D2) and click on the drop down list in excel. It will only show the previously selected list, not the updated one.
It is showing the list until Cape Town only. It is not showing newly entered values.
In order to make our drop down list up to date, we need to create Named Range and then create the drop down list in excel.
Step 1: Go to Formula then Name Manager.
Step 2: Click on Name Manager and select New.
Step 3: Once you click on New. Apply formula as shown in the below image.
Step 5: In the SOURCE instead of selecting the range give the Name we have created in Step 3.Step 4: Now select the cell D5 and press ALT + A + V+ V and select list.
Step 6: Now enter two more city names and check the drop-down list.
I have entered Haryana and Colombo to the list. If I click on the dropdown list in excel, it is capturing the new values that I have entered in the list.
Things to Remember
- We can create the dynamic drop-down list by using excel tables.
- We can create a dynamic drop-down list by using the INDIRECT function.
- We can directly enter the values to list directly instead of selecting the range of values.
- We can copy and paste the drop-down cell to any other cell.
- We can also create a dependent drop down list in excel.
- Once the name manager has created in the source range in data validation we just type F3 it will open up the entire name manager list. Here you can select the name you want.
Recommended Articles
This has been a step by step guide to Drop Down List in Excel. Here we discuss how to create Drop Down List in Excel (static and dynamic list) using examples and downloadable excel templates. You may also look at these useful excel tools –
WALLSTREETMOJO ALL IN ONE EXCEL VBA COURSE- 35+ Courses
- 120+ Hours of Videos
- Full Lifetime Access
- Certificate of Completion
- Basic Microsoft Excel Training
- MS Excel 2010 Training Course: Advanced
- Microsoft Excel Basic Training
- Microsoft Excel 2013 – Advanced
- Microsoft Excel 2016 – Beginners
- Microsoft Excel 2016 – Advanced
Excel VBA Drop Down Lists Using Data Validation
In this article I will explain how you can create dropdown lists using data validation.
Jump To:
You can download the file and code related to this article from the link below:
Creating Data Validation (Manually):
Step1 : In the first step you would need to print the data you are going to fill the drop down list with somewhere. Usually I open a new sheet, name it something no one would ever consider using (like “far43fq”) and print the data there.
Step 2: Select the cell you would like to add the drop down list to. Then click on the Data Validation button on the Data Ribbon:
Step 3: Select list:
Step 4: Input the range of the data. If the drop down list (data validation) and the data are in the same sheet you would reference them using a statement like “=A1:A6”. If they are in separate sheets you would use a statement like “=SheetName!A1:A6”, where “SheetName” is replaced with the name of the sheet.
Note: I this example the input data is in another sheet. The name of the sheet is Sheet1″.
After pressing Ok your drop down list is ready: Discord stereo mix not working.
Creating Data Validation (Using VBA):
Using the code below a drop down list (data validation) will be created in the cell “J2” . The data for the drop down list will come from the range “=A1:A6” in the sheet “Sheet1”. Note you must change the highlighted parts based on the location of your source and the location for your drop down list:
Private Sub main()
'replace 'J2' with the cell you want to insert the drop down list
With Range('J2').Validation
.Delete
'replace '=A1:A6' with the range the data is in.
.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, _
Operator:= xlBetween, Formula1:='=Sheet1!A1:A6'
.IgnoreBlank = True
.InCellDropdown = True
.InputTitle = '
.ErrorTitle = '
.InputMessage = '
.ErrorMessage = '
.ShowInput = True
.ShowError = True
End With
End Sub
–
Selection Change:
The data validation itself doesn’t have a built in function for determining when the user has selected a new value. Though you could use the worksheet_change event handler to determine when the user has selected a new value from the drop down list. The worksheet_change event triggers every time changes are made to a worksheet. You could use the worksheet_change event handler to catch this event and check if the changes made were to the value selected in the drop down list.
The code below is a worksheet_change event handler. It checks if the changes in the worksheet have occurred in the cell with the drop down list or not:
Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Address = Range('J2').Address Then
'your code
End If
End Sub
–
Modifying, Adding, Inserting and Removing Items (Usin VBA):
In order to modify, add, insert and remove items from a drop down list Baixar auto aling utorrent. created using data validation, you would have to follow 2 steps.
Step 1: The first thing you would have to do is change the source data. For example lets say we want to modify the second item to “New Item 2”, we would need to change the datavalidation’s source to the values below:
Or for example lets say we want to add an item to the list of items. Again the first thing would be to modify the source data:
Or for example lets say we want to remove “item 4”. Again the first step would be to modify the source data:
Step 2: In the next step we need to update the drop down list to accommodate for the changes made in its source. This can be done using the code below. The code below must be copied to the sheet with the source data. The highlighted parts must be changed based on the location of your source data and the location you would like the drop down list to appear:
Option Explicit
Dim flagProgram As Boolean
Private Sub Worksheet_Change(ByVal Target As Range)
Dim intRowCount As Integer
If flagProgram = FalseThen
flagProgram = True
'get the total rows of data
intRowCount = Get_Count
'update the drop down list(data validation)
Call Update_DataValidation(intRowCount)
flagProgram = False
End If
End Sub
'This function will return the total count of rows in the
'drop down list(data validation) source
Private Function Get_Count() As Integer
'counter
Dim i As Integer
'determines if the we have reached the end
Dim flag As Boolean
i = 1
flag = True
While flag = True
If Cells(i, 1) <> 'Then
'if there is still data go on
i = i + 1
Else
'if there is no more data left stop the loop
flag = False
End If
Wend
'return the total row count
Get_Count = i - 1
End Function
'the function below updates the source range for the data validation
'based on the number of rows provided by the input
Private Sub Update_DataValidation(ByVal intRow As Integer)
'the reference string to the source range
Dim strSourceRange As String
strSourceRange = '=Sheet1!A1:A' + Strings.Trim(Str(intRow))
With Sheet2.Range('J2').Validation
.Delete
.Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, _
Operator:= xlBetween, Formula1:=strSourceRange
.IgnoreBlank = True
.InCellDropdown = True
.InputTitle = '
.ErrorTitle = '
.InputMessage = '
.ErrorMessage = '
.ShowInput = True
.ShowError = True
End With
End Sub
The code above has 3 different function. The main function is Worksheet_Change event handler. The event handler executes when the user makes changes to the sheet with the source data:
Private Sub Worksheet_Change(ByVal Target As Range)
..
End Sub
flagProgram determines if the current changes made to the sheet have been done by the program or the user. This is to prevent an endless recursion of the Worksheet_Change event handler:
If flagProgram = FalseThen
flagProgram = True
..
flagProgram = False
End If
The line below gets the number of rows in the source for the data validation. This value must be checked each time to account for added and removed items:
intRowCount = Get_Count
The function Update_DataValidation updates the data validation based on the input parameter intRow. The input parameter intRow determines how many rows of data the drop down list must use. The first line of this function creates a string which is a reference to the range with the source data:
strSourceRange = '=Sheet1!A1:A' + Strings.Trim(Str(intRow))
Note the highlighted section must changed if your source data is not in Sheet1 starting from cell A1. The resulting string will be something like this:
“=Sheet1!A1:A5”
or
“=Sheet1!A1:A7”
For more information about string processing and manipulation please see the link below:
The rest of the lines in the function Update_DataValidation creates a drop down list in the cell “J2” in sheet2.
You can download the file and code related to this article from the link below:
See also:
If you need assistance with your code, or you are looking to hire a VBA programmer feel free to contact me. Also please visit my website www.software-solutions-online.com